Productivity Techniques Only Successful People Do
Productivity at work is one of the best ways to impress your employers. With it, you can climb the career ladder fast and achieve the dreams you want in life. However, to be productive is difficult.
Working nine hours a day for five days every week can be suffocating. It can lead to stress, which affects your productivity and quality of work. You cannot be successful if you let stress affect your job. Thankfully there are proven techniques that will encourage a person to become productive. Here are the techniques you should take to heart:
The Eisenhower Principle
Dwight D. Eisenhower raised two important questions about productivity: "Is it urgent?" and "Is it important?" Eisenhower said that urgent projects put people in a narrow-focused, negative and defensive mindset, while important tasks make them rational, positive, and open-minded.
There are four activity quadrants you need to distinguish: important, but not urgent; important and urgent; not important and not urgent; and not important, but urgent. By identifying your tasks according to these categories, you can know your priorities and avoid procrastination. Activities like surfing the internet, or watching the TV, are time wasters. Spend less time on these activities to be successful.
The Pomodoro Technique
According to Bestessays, the Pomodoro technique, developed by Francesco Cirillo, is one of the most famous productivity techniques used by people. When given a large task, the Pomodoro approach suggests that you do it in twenty-five minute interval (called Pomodoro) with five minute breaks in between. Every four Pomodoros, you are allowed a longer break. This approach trains your mind to work in a longer period, with the breaks ensuring that you don't burn out fast. The breaks also bolster creativity and motivation in your job.
Seinfeld's Productivity Secret
Also called the “Don't Break the Chain,” this technique advises you to do a particular task every day at the same hour. Don't break the chain, and just do them daily. It can be difficult at first, but once you get the hang of it, you can block distractions and focus on what you need to do. After every task done, mark your calendar. This can motivate and remind you to stick to your routine. The longer you stick with the method, the easier it becomes a habit.
The Pareto Principle
Pareto efficiency states that 80% of a person's success comes from 20% of his efforts. This was derived by Vilfredo Pareto, an Italian economist that revealed that 80% of the land in his country was owned by 20% of its population.
Businessballs explained how breaks from work are important part of the 80/20 rule. It keeps you motivated and energized to work harder. To be more productive, you can write your activities throughout the day and analyze if you are procrastinating more than you should.
Mise En Place
Ever wonder how chefs cook elaborate meals in just an hour or less? That is because they apply Mise en place in their work. This principle tells people to prepare all the materials you need in hand's reach to save time and effort. Mise en place improves focus, hence it boosts productivity and organization.
Make your work station conducive to your productivity. Put computer, files, calculators, pens, and other materials readily available when you need them, so you'll spend more time doing the task than looking for items you need.
Getting Things Done
Based on the book of the same title written by David Allen, Getting Things Done (GTG) encourages you to put planned tasks out of the mind by writing them down and breaking them into more actionable items. The principle suggests that easier tasks should be done sooner while huge tasks must be divided into parts that are easier to finish.
There is no ultimate productivity technique that can help achieve your goals in life. But applying one to your daily work habit, can improve your efficiency. They can be difficult to follow at first, but once you get familiar with them, they can improve your workflow and help you avoid stress.
Pick a method of your choice and see if it works for you. If not, you can always tweak it to whichever way you think is more effective and comfortable to follow.
Maddy Bertelsen is writer and a blogger for an editing company that help students and job seekers. When not busy with work, she is always at home reading self-help books and biographies.